Borrowing
Borrowing Eligibility
- Students, lecturers (during their teaching or learning period at ASWARA), officers, ASWARA staff and members of the public may use the library facilities within the specified period.
- The Service Counter provides services including borrowing, returning, renewing and booking of items.
- Borrowing eligibility for each user category varies depending on the type of collection.
CATEGORY | GENERAL COLLECTION | MEDIA COLLECTION | REFERENCE COLLECTION |
|---|---|---|---|
Diploma / Foundation Student | 5 / 14 Days | 1 / 7 Days | 1 / 7 Days |
Degree Student | 6 / 14 Days | 2 / 7 Days | 1 / 7 Days |
Postgraduate Student | 10 / 14 Days | 2 / 14& Days | 2 / 14 Days |
Non-Academic Staff (Permanaent) | 6 / 14 Days | 2 / 7 Days | - |
Academic Staff (Permanent) | 15 / 90 Days | 4 / 7 Days | 1 / 7 Days |
Non-Academic Staff (Part-Time/ Contract) | 4 / 14 Days | - | - |
Staff / Academic (Part-time / Contract) | 10 / 14 Days | - | - |
External User | 3 / 14 Days | - | - |
Borrowing Rules
Access to digital resources, both on and off campus, is restricted to ASWARA members and registered users only.
Members of the public or external users may access the physical collection within the library premises, subject to a fixed membership fee for borrowing purposes.
Access rights and membership eligibility are non-transferable. Borrowers are not allowed to borrow or renew items on behalf of others.
Library members must present their matriculation or membership cards at the Service Counter. Any loss of these cards should be reported to the library or campus security immediately.
Renewal
Borrowers may renew borrowed items via the Service Counter, by phone at 03-27786064, or through their user account in WebOPAC.
Renewals are automatically allowed up to three (3) times. Borrowers may request an extension if the items have not been reserved by other users.
Booking of an Item
Booking of an Item
- Books that are currently on loan may be reserved by other users. Reservations can be made by completing the collection pick-up service form or through WebOPAC.
- Applicants will be notified of the booking status within three (3) working days via e-mail.
Materials not found
- This service is offered when a library item cannot be located and is not currently on loan. Please consult the librarian-on-duty and complete the collection pick-up service form.
- You will be notified of the search status via e-mail. If the item is found, it will be recorded in your user account as ready for collection and borrowing.
Fines
Fines are enforced under Administrative Circular No. 3, Year 2022. There are two (2) types of fines that may be imposed on users :
Late Return Fines
If you return a borrowed item late, a fine will be charged according to your borrowing limit. The maximum fine is RM 100 / item.
| CATEGORY | GENERAL COLLECTION | MEDIA COLLECTION | MEDIA COLLECTION |
|---|---|---|---|
| Student | RM0.10 / Day | RM0.30 / Day | RM1.00 / Day |
| Lecturer / Academic / Officer / External User | RM0.20 / Day | RM0.50 / Day | RM1.00 / Day |
Charges for Lost or Damaged Items
| ITEM | MATERIAL CHARGES | PROCESSING FEES | OVERDUE FINES |
|---|---|---|---|
| Items with stated price | The payment amount will be based on the higher value between the current market price of the item and its original acquisition cost. | RM 20 /item | If the borrowing period is exceeded |
| Items Without Listed Price (Local Publications) | RM 50 /item | RM 20 /item | If the borrowing period is exceeded |
| Items Without Listed Price (Foreign Publications) | RM 150/item | RM 20 /item | If the borrowing period is exceeded |
Fines Payment
Fines can be paid in CASH at the Library Service Counter or online via the user account in WebOPAC.
Fines Appeal
Users who have been fined may submit a written appeal for reduction, subject to the following conditions :
- Appeals are only allowed for late return fines.
- The total fine must exceed RM50.00 for students and RM100.00 for staff and other membership categories.
- Only ONE (1) appeal will be considered per user.
Salary Deduction Payment
ASWARA staff may opt to pay fines via salary deduction, subject to the following conditions :
- The total fine must exceed RM100.00
- A minimum deduction of RM50.00 per month is required
- A completed application form must be submitted to the ASWARA Library
